Charitable Online Auction Guidelines

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Dust Devil Ranch Sanctuary for Horses (DDRSFH) is preparing to host its 2nd Annual Online Auction.

Auction Dates: October 19 thru November 13, 2015

→ Registration is Now Open! ←

You are invited to take advantage of a unique opportunity to put your artwork, craft or other item(s) in front of a worldwide audience AND help us help neglected, abused and abandoned horses.

How You Can Help

Simply allow your Artwork, craft or other item(s) to be part of this online auction!

We are seeking high-quality artwork, craft pieces and other items to present to our 18,000+ Facebook friends and our website which reaches a worldwide audience.
To maximize exposure for the upcoming auction, ads will be placed with a variety of social media platforms, as well.

Type of Artwork, Crafts or Other Items

  • Oil
  • Pastel
  • Watercolor
  • Photography
  • Handcrafted Work in All Media
  • Horse Tack and Accessories
  • Jewelry and Clothing
  • One-of-a-Kind or Unique Items

We are seeking high-quality items that are new or gently used only.

Bidders who participate in this online auction are helping support Dust Devil Ranch Sanctuary for Horses, and by extension, the entire community.

How You Benefit

1. Artist and/or donor’s bio, title of the piece, description and medium, date and provenance of work, the retail value and estimated shipping cost will be included in the online catalog.
2. Artist and/or donor may opt-in to receive 30% of reserve amount set by artist, plus actual shipping cost. IRS requires quid pro quo donations to be disclosed to bidders.
3. High-quality images of the artwork or craft will be included in the online catalog.
4. Artist and/or donor will receive winning bidder’s contact information within five (5) business days following end of auction.
5. Artist and/or donor will receive payment with five (5) business day after winning bidder receives art or craft.

Deadlines

Registration – October 9, 2015

If you wish to participate in this online auction as an artist or donor, you must submit the Online Registration in order to participate. This is the ONLY method of registration we are accepting. If you do not submit the registration form online, you will not be included in this auction.

The registration form can be found @ https://www.dustdevilranch.org/online-auction-registration/

Why Your Help is Needed

The horses that come to Dust Devil Ranch are abused, neglected, abandoned, injured or unrideable.

The Bureau of Land Management (BLM), animal control and law enforcement agencies depend on us to take these horses in when they must be relinquished or seized.
We also network with other rescues that need assistance.

We provide food, shelter, complete veterinary and farrier care, rehabilitation and training so that these horses may be adopted. In some cases, the health and condition of a horse is such that adoption isn’t possible. In this circumstance, these horses remain in our care for the remainder of their lives.

Who We are

Dust Devil Ranch Sanctuary for Horses is a 501(c)(3) registered nonprofit organization that operates a sanctuary for homeless horses that have been neglected, abused and abandoned. We provide care, rehabilitation, training, adoption and educational programs.

How We Keep Our Doors Open

Through the generosity of donors, sponsors, adoption fees, grants and fundraising events. 100% of the funds we receive go to the shelter, care, maintenance, medical and administrative costs associated with the sanctuary. Board members do not receive compensation and currently we do not have any paid staff or personnel.

Rules, Guidelines and Recommendations

So that everyone has a clear understanding of this online auction, we have outlined some important areas below. Please review carefully.

Pricing

SETTING A RESERVE PRICE

A reserve price is the lowest price at which you are willing to sell your item. If you don’t want to sell your item for less than a certain amount, you need to set a reserve price or starting price.
An example of where to set the reserve price might be at 80% of the retail value. The reserve price will not be shown to the bidder.

SETTING A MINIMUM BID

A minimum bid is the starting point in the bidding in the auction. A low minimum bid psychologically stimulates bidding. In this case, the minimum bid might start at 40% of current retail price.

Setting a reserve price or a minimum bid is the responsibility of the artist and/or donor.

Offers to Buy or Sell Outside of This Online Auction

After you have donated an item(s) to DDRSFH to be placed the online auction, it may not be privately sold outside the auction. Also, you may not use information received about bidders to contact them about buying or selling the donated item outside the auction.

We ask that you honor this policy. Remember… besides being a platform for your art or craft to receive worldwide recognition, it is also a charitable auction to benefit Dust Devil Ranch Sanctuary for Horses.

Copyrights, Trademarks and Intellectual Property

An item(s) that potentially may infringe on copyrights, trademarks or other intellectual property rights is not allowed.

HERE ARE SOME EXAMPLES:

• Replicas, counterfeit items, unauthorized copies.
• If you aren’t sure of the authenticity or legality of item(s).
• The images are protected from use.

Artist and/or Donor Responsibility

DIMENSIONS

Artist and/or donor must provide the exact outside measurements which include the height, length and depth.

The maximum size for artwork can’t exceed 30”x30” (art pieces only).

SHIPPING

  • ALL Shipping will be UPS Ground with basic insurance included.
  • Artist and/or donor will provide DDRSFH with an accurate estimate of packing and shipping cost for the item(s) being submitted.
  • Artist and/or donors who opt-in to the 30% share will be responsible for shipping the item(s) to the winning bidder. An additional 5% will be added for packing materials and handling cost.
  • Artists and/or donors who donate 100% to the online auction and are local, will personally deliver item(s) plus packing materials to DDRSFH. DDRSFH will reimburse for packing materials upon submitted receipt.
  • All item(s) that have winning bids must be shipped out no later than November 30, 2015.
  • Artist and/or donor will be responsible for the return cost of any artwork or craft that does not receive a winning bid. If you are local, DDRSFH will either physically deliver item(s) back to you, or you may pick-up at a designated location (to be determined).

Description of Item Being Donated

The online registration form contains all of the information you need to provide prior to the donation. Please keep a duplicate copy of the form for your records.

Photographs and Images

Send 1–5 photographic images early. Send digital images in advance of the auction, no later than October 9, 2015. This is the most helpful item that the artist can provide – after artwork. DDRSFH will use the images of your donation for the publicity, social media, newsletter or auction announcements.

Please follow our guidelines for how to compose, shoot and send high-quality images

After the Auction

Please do not feel insulted if your donation does not sell for the minimum bid, the reserve price or its regular retail price. We cannot guarantee that any item(s) at auction will sell for full retail price.

Maybe the auction did not attract that person who could understand the artwork or craft, or possibly the piece was priced at a level that was not affordable.

Donations and Tax Deductions

NOTE: We are not experts in tax matters, and thus, cannot offer any advice in this area. Please refer all questions about tax matters to your tax advisor.

Donation Receipt

DDRSFH will provide artists and/or donors with appropriate receipt for auction donations. This receipt is for your records.